Setting Up Scheduling and Availability
InspectaHub makes it easy to manage your availability, accept inspection requests and streamline your booking process.
Set your availability → Share your booking link → Review pending requests → Assign an agreement → Approve the booking.
You remain in complete control of approving every inspection request.
Accessing InspectaHub
InspectaHub can be accessed directly from the inspectagram dashboard using the two green icons at the top of the screen.
- Person Icon – Set up and manage your inspection availability.
- Calendar Icon – View pending bookings, approved bookings and, if applicable, your team's bookings.
Before accepting appointments, you'll first want to configure your availability.
Step 1: Set Up Your Availability
Tap the green Person icon to configure your regular inspection schedule.
Your availability is based on days of the week, not specific calendar dates.
For example, many inspectors choose to make themselves available:
- Monday: 9:00 AM, 12:00 PM and 3:00 PM
- Tuesday: 9:00 AM, 12:00 PM and 3:00 PM
- Wednesday: 9:00 AM, 12:00 PM and 3:00 PM
- Thursday: 9:00 AM, 12:00 PM and 3:00 PM
- Friday: 9:00 AM, 12:00 PM and 3:00 PM
Configure the schedule that best matches your business and update it whenever needed.
Step 2: Submit Days Off
Taking vacation or unavailable for part of a day?
Scroll down within the availability settings to submit Days Off.
This feature allows you to block:
- Individual days
- Partial days
- Extended periods of time
Any blocked periods will automatically prevent customers from requesting bookings during those times.
Step 3: Share Your Booking Link
Scroll further down to find your personal booking link.
You can share this link by:
- Text message
- Social media
- Any other communication method
Customers can use the link to request an inspection using one of your available time slots.
You'll also find an iframe embed code that can be embedded into any website code block, allowing customers to request inspections directly from your website.
Step 4: Customer Submits a Booking Request
When a customer selects a date and time, they will complete a booking request by entering their information.
During this process, they also have the option to provide their Realtor's contact information. If provided, the Realtor will automatically receive inspection-related notifications throughout the booking process.
Once submitted, the booking request will appear in your calendar with a yellow Pending indicator until it has been reviewed.
Step 5: Review Pending Bookings
Tap the green Calendar icon to view your booking requests.
Bookings with a yellow Pending indicator require your review.
While a booking remains in Pending status, you can:
- Review the customer's information.
- Assign an inspection agreement.
- Modify the requested date or time if needed.
- Adjust the requested services if necessary.
Once everything looks correct, approve the booking.
Step 6: Assign an Agreement and Approve the Booking
We highly recommend attaching the inspectagram Universal Agreement, which can be customized for your local jurisdiction and used across all of your inspection services.
Once the booking has been approved, the customer will immediately receive a confirmation email.
If an agreement was attached to the booking, the confirmation email will include the agreement for electronic signature.
If no agreement was attached, it can still be signed on site using the inspector's phone during the inspection.
Once the agreement has been signed:
- The customer automatically receives a completed copy of the signed agreement.
- The inspector also automatically receives a completed copy for their records.
Approved bookings display a green Approved indicator on the right side of the booking.
You'll also see an agreement status indicator:
- 0/1 – The booking has been approved, but the agreement has not yet been signed.
- 1/1 – The booking has been approved and the agreement has been signed.
Important: Editing Bookings
Bookings can only be modified while they are in Pending status.
Once a booking has been approved, it can no longer be edited, even if the agreement has not yet been signed.
If you need to change the appointment date, time or services after approval, you'll need to create a new booking and cancel the original booking.
For this reason, always verify the booking details before approving the request.
Viewing Your Bookings
Within the Calendar screen, you can choose:
- My Bookings – View only your personal inspection schedule.
- My Team – If you're part of a team, view bookings for all team members.
This provides a centralized place to monitor upcoming inspections, pending requests and agreement statuses.
Booking Status Indicators
Use the booking indicators to quickly understand the status of each inspection.
- 🟡 Pending – Booking request awaiting your review.
- 🟢 Approved – Booking has been approved.
- 0/1 – Agreement has not yet been signed.
- 1/1 – Agreement has been signed.
Best Practices
- Configure your recurring weekly availability before sharing your booking link.
- Use Days Off to block vacations and schedule changes.
- Review every pending request before approval.
- Attach an inspection agreement before approving the booking.
- Verify the requested services and appointment details while the booking is still pending.
- Encourage customers to provide their Realtor's information so they receive inspection-related notifications automatically.
Availabilities
Figure 1. Access InspectaHub from the two green icons at the top of the dashboard.
Figure 2. Set your recurring weekly availability using the Person icon.
Figure 3. Block vacations, appointments and other unavailable times using Days Off.
Figure 4. Copy your booking link or embed the iframe code into any website code block.
Figure 5. View your team's availability in calendar view.
Bookings
Figure 1. Open the Calendar icon to access your bookings.
Figure 2. View your personal inspection requests in My Bookings.
Figure 3. View your team's bookings and quickly identify pending, approved and signed inspections.
Figure 4. Tap the top right menu icon use to access Booking Actions to create a new booking or export your booking history.
Figure 5. Use Booking Actions to create a new booking or share a booking link for a specific available appointment.
Modifications & Cancellations
Figure 1. Open the booking you wish to cancel.
Figure 2. Tap the red Cancel button in the upper-right corner, then confirm that you want to cancel the booking.
Figure 3. The booking will now appear in your booking list with a grey Cancelled status.
